Student Registration Terms and Conditions
- Variation/cancellation of courses
The College reserves the right to make amendments to courses, tutors or fees without prior notice provided such amendments shall not significantly affect the course content or qualification.
The College reserves the right to cancel or reschedule courses at their discretion if in the opinion of the College there are insufficient enrolments or attendees. In such cases the participant shall be offered transfer to an alternative course or provider. If not acceptable reimbursement of any fee paid to the College will be made within twenty working days of the cancellation or the student declining the course rescheduling.
If you cannot attend the first session of your course but wish to continue on the programme, you should inform the College immediately in writing to the Administration Department. If you fail to do so we reserve the right to offer your place to an applicant on our waiting list.
The copyright in all material provided by Waltham International College shall (unless expressly stated or otherwise) remain vested in the College and may not be reproduced without the College specific written consent.
- Course content
The contents of the course are believed to be correct at the time of publication.
- Liability and InsuranceThe College does not insure students personal belongings and students are responsible for making appropriate provision in respect of insurance arrangements to protect their property..
Once the applicant accepts the place they enter into a legally binding contract with Waltham International College. You have the right to cancel your enrolment at no cost within seven days of receipt of your application by the College. Such cancellation must be in writing to the Administration Team, Waltham International College, Floor 7, Crown House, Cambridge Road, Barking London IG11 8HG
In the event of cancellation under this clause, reimbursement of any fees paid will be made in full within twenty working days of receipt of the cancellation request by the College.
- Access to information
Information about College activities is generally available for public inspection on request. Details of documents available for inspection can be obtained from the Admin.
- Data Protection Act 1998
The College collects and processes information about students to make admission decisions, to provide education and training and for administrative, health, safety and welfare and security reasons. Some of the data about you may, because of its nature, be classified as Sensitive Personal Data within the meaning of the Data Protection Act 1998. Since we cannot operate the College effectively without processing this information we need you to sign the application form. If you do not do so we will be unable to offer you a place on a course and may withdraw any offer already made.
If you require further information, please contact the Administration Team.
NOTE: Nothing in these Terms and Conditions of Enrolment affects your statutory rights.
Financial terms and conditions
- Payment terms
Settlement is due on enrolment. Places will not be held without payment. Settlement in full or in part by agreement with the College will ensure that your name appears on the course register. Attendees at classes who have not completed an enrolment will be directed to Administration Team to complete the necessary enrolment documentation and to pay any fees due.
All prices in respect of course fees are correct at time of publishing. In exceptional circumstances fees may be increased between publication of this prospectus and the beginning of the Academic year. In the event of an increase, students will be notified accordingly. Students not wishing to pursue courses at the increased fee must notify the College in writing within twenty days of receiving notice of the increase and the College shall reimburse all monies already paid.
- Withdrawal from course
All fees agreed on enrolment will be due regardless of whether a student later withdraws voluntarily from the course.
- Exam fee
For Re-sit (relevant courses) charge will be made for exam fees where a student fails to sit an exam.
Once enrolled, a student is liable for the fee identified regardless of whether they subsequently decide to withdraw from the course. Reimbursement in whole or in part for fees paid will only be considered in truly exceptional cases, subject to clause 1 of the Student Registration Terms and Conditions. All applications for reimbursement should be made in writing to Administration Team. Appropriate supporting documentation must be attached (e.g. medical certificates).
The College reserves the right to make a deduction of cost incurred (e.g. registrations, exam booking, classes attended etc.) such reimbursements to represent the administration and other cost to the College occasioned by the student withdrawal. If the College requires a student to leave for reasons of conduct, the student will remain liable for the whole amount agreed at enrolment. Any reimbursement approved by the Principal will be made within twenty College working days of the date of receipt of the application for such reimbursement. Full reimbursement will be made within twenty working days where the College cancels courses.
- Course transfers
Any student who is enrolled on a course and wishes to transfer to a different course should put their request to their tutor. The decision will be made by the relevant Programme Leader. There will be no refunds for courses at a lower fee.
Receipts will be provided for all monies paid to the College except where payment is made through BACS or standing order.
Where successful completion of courses result in the award of a certificate, the College reserves the right to withhold the issue of certificates where fees or other amounts are due to the College.
- Non acceptance of applicants
The College reserves the right not to accept applicants or enrolments from individuals or sponsors where fees or other costs from previous courses remain outstanding until such time as all outstanding fees or other outstanding costs are paid.
- Non payment of fees
In addition to the terms of clause 9 above, the College reserves the right to terminate an enrolment at any time during the life of a course where fees are outstanding or where any agreed instalment payment defaults. In the event of the College exercising the right to terminate an enrolment, the person concerned has a right of appeal under the terms of the Student’s Appeals Procedure, available from the College VLE/Admin.
The College may take legal action for the recovery of monies due and in such circumstances the College reserves the right to make charges of up to £250 to represent the administration and other costs to the College occasioned by the non-payment.
updated: 30th March 2017